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Implementation & Customization |
Microsoft CRM 3.0 Workflow Example for
Beginners 1) Start->All Programs->Microsoft
CRM->Workflow Manager (On your CRM Server)
2) Accept the default URL that appears unless you can see that it is
incorrect, then replace it with the correct url
3) The workflow manager will open, all of the user owned entities will
appear in the "Entity" Picklist
Example:
4) Select "Account" from the picklist of Entities
5) File->New
6) The "Create Worflow Rule" opens asking for a Name, Description, Event
Name: A001
Description: Tasks to complete for new customers
Event: Create
Now click "Next" at the bottom of the form
7) The select behavior form opens with the beginning of the rule already
in place, which shows as "When account is created" , from here you can
add the rules you need
8) On the left side of the window named in #7 above are the controls,
"Insert Condition", "Insert Action", "Edit Selected", "Delete
Selected".....add a new condition by clicking on the "Insert Condition"
button and selecting the "Check Condition" option.
9) After #8 above you should see the following text in the body of the
rule
When account is created
if
<<add conditions here>>
then
<<add conditions here>>
10) Add conditions by highlighting the first <<add conditions here>> and
clicking on the "Insert Condition" button and selecting the "Check
Entity Condition" button.
11) The create condition form should open with the Entity Picklist set
to "Account" and the other fields blank. Select the "Relationship Type"
field from the "field" picklist. To the right of that is an empty
picklist that contain the operators, select "=" from that picklist.
Next, click on the ellipse "..." button to open the "select value" form.
12) The select value form options are either "static" or "dynamic", for
this example select "static" if it is not already and then select
"customer" from the picklist.
13) Click "OK" and "OK" to return to the main workflow rule
14) Now, highlight the second <<add conditions here>> and click "Insert
Action" and select "Create Activity"
15) The Activity Type can be set using the "Type" picklist in the top
right part of the "Create Activity" form. Set this to "Task" if it is
not already.
16) Put your cursor in the Subject Field and write "Send customer
welcome kit for:" and then click the button avialable at the end of the
subject field.
17) Click the "New" button and select "Account" in the first picklist
and "Account Name" in the second. In the default value field, type
"Account Name is Missing", click on the insert field button.
18) At the bottom of the task form, set the "days" picklist to 2 so that
the task will be due 2 days from the date it is created.
19) Click the "create activity" button
20) Your rule should be complete and should look like this:
When account is created
if
Account.Relationship Type = Customer
then
Task: Send customer welcome kit for: {Account:Account Name;Account N...}
end if
21) Now click save and you will see the rule in the workflow manager.
22) Highlight the rule and click the "Activate" button in the top action
bar of the workflow manager.
23) Test it by adding a new account with a relationship type of customer
and then seeing if the task appears in the activities section for that
account. **Note: workflow can sometimes take a few seconds to add
activities so you may want to refresh the screen a few times before the
activity appears. |